ARCHIBUS Hoteling
Promote space efficiency, reduced carbon footprint, and flexible work arrangements through a shared workspace program
If your organization experiences a high churn rate due to project-based activities, or if you have personnel who spend a portion of their work hours off-site, you will find significant benefits in the ARCHIBUS Hoteling application. With Hoteling, you can fully utilize existing space and reduce future expenditures by limiting the leased/owned space your organization requires. Hoteling works in conjunction with the ARCHIBUS Space Management application to efficiently use existing room, cost and chargeback information.
Benefits:
- Optimizes space usage by taking advantage of part-time office assignments
- Implements chargebacks to automate the shared costs of space usage
- Integrates move activities to efficiently manage fast growth, mergers and consolidations
ARCHIBUS Hoteling lets organizations book rooms, and display their locations, to support visiting teleworkers and dynamic project-based teams
Use Space More Efficiently
Hoteling enables organizations that are plagued by space constraints to optimize their space usage by taking advantage of temporary and part-time office assignments. These assignments or schedules may be on-demand or based on changing needs.
- Book a single room for an individual employee or a number of rooms for a department
- Use search parameters to find appropriate available rooms to satisfy specific employee needs
- Specify which employees and/or departments will occupy certain rooms
Track Time-Based Ownership and Charges
Eliminate the frustration of seeing booked space go unused. Chargeback features promote accountability among employees and departments. With Hoteling, you can schedule appropriate space for temporary or part-time employees and charge for it. Time-based ownership assignments are easily tracked, allowing you to forecast future space requirements and budget accordingly.
- Reserve space for a duration of days, months or years
- Schedule amenities, such as desks, chairs, and information technology for the employee who will be temporarily working in an office space
- Calculate accurate chargebacks based on space usage
Manage Growth and Consolidations
Hoteling is an effective method for scheduling people in temporary space, along with required amenities, for a limited time. Employees can be temporarily scheduled into available space during periods of fast growth, mergers, or consolidations, yet easily moved when permanent space becomes available. Equipment can be moved into a room for a specified period of time. This gives you the flexibility to perform relocations according to project requirements. Throughout the entire process, space chargeback information can be retained.
- Strategically plan for future space acquisitions or disbursements
- Ensure that furniture, equipment, and supplies are always available during relocating
- Assign costs based on equipment usage
- Quickly identify available room types and locations based on your booking requirements