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Your drawings and documents are a huge investment in time
and money. It is estimated that just one full-size working drawing represents
more than $2500 in labor costs. Multiply this by the number of documents
owned by your organization, and it’s easy to see that your documents
are a significant investment.
To maximize this investment, documents should be organized,
protected and accessible. A document management system can bring together
all electronic drawing files, text files, word processing files, spreadsheets,
etc., into one cohesive system.
- Improved Organization
A document management system lets you enter detailed information about
each drawing for use in electronic searches, simplifying document
retrieval. This helps conduct searches on any data field and archive
older paper drawings.
- Greater Accessibility
A document management system that brings drawings together allows
users to find files without each department’s directory, control
drawings within each department, send change notifications, and notify
users when draws are checked out.
- Enhanced Protection
The document management system will control access to documents and
establish security rights, up to five levels, from read-only to full
editing privileges for different users. The security features allow
users to view and print documents, leave messages or “red-lining”
on the document, and route revisions without changing the document
itself.
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