CFI - ARCHIBUS Facilities Management Software

ARCHIBUS

ARCHIBUS Space Management

Adding space to meet your organization’s needs is not always an option. But with the power and flexibility of the ARCHIBUS Space Management application, you can improve space efficiency and evaluate the true costs associated with space usage. You will also be better equipped to respond to daily requests from managers who question how each square foot or meter of space is being allotted—from the finance department staff who need detailed chargeback information to government agencies who require specific reports in order to grant reimbursement. With ARCHIBUS Space Management you can easily satisfy all of these needs and better plan for current and future space needs across your organization.

Facilitates improved space efficiency to lower occupancy costs
Automates space chargebacks based on your billing and reporting requirements
Links architectural drawings with facilities and infrastructure data, ensuring information is always accurate
Allocates space usage and reports chargebacks with accuracy to avoid external or inter-departmental billing disputes

Analyze space inventory by department, simplifying the chargeback process with accurate, defensible information.

Increase Space Efficiency
Efficient space usage can lower your occupancy cost per square foot or meter, thereby increasing your organization's profitability. Develop and integrate intelligent databases and drawings to track the use of space in your buildings. Flexible methods for collecting and organizing space information support your specific reporting requirements. Further optimize space with the optional Hoteling application, which allows you to schedule the use of shared rooms or transient space based on availability, chargeback rates, amenities, and seating capacity.

Analyze space inventory information by department
Generate space inventories with gross area, rooms, service areas, vertical penetrations, and more
Create trial layouts to compare space efficiencies of various relocation or layout scenarios
Achieve seamless integration with drawing programs, such as industry-standard AutoCAD® and Autodesk®
Architectural Desktop, to easily associate space data with floor plans

Eliminate Space Allocation Disputes
Accurately determine the usable area allocated to each department. Create benchmarks that determine the amount and type of space required for each employee or department function. Using objective methods to assign space helps mitigate staff concerns about their allotted space. Develop occupancy plans and quickly locate vacant space for new hires, as well.

Prepare occupancy plans, average area per employee reports, and employee rosters by site and building
Perform chargebacks by group, room, employee, or BOMA standards
Add employee designator symbols to drawings using population features

Defend Your Space Planning Needs
Space Management includes many tools that make it easy to show why more space, or a reassignment of space usage, is necessary. Forecast composite space needs based on headcount, functional usage, and logistics to help departments understand the influences on occupancy costs. Run reports based on the specific details that drive strategic decision-making. Include snapshots of your space allocation data in a widely-used format, such as Microsoft Excel® or Adobe Acrobat®. Or, you can Web-enable the information, making it accessible on a read-only basis to other departments in the organization.

Share facilities and infrastructure information with non-ARCHIBUS users in your organization
Determine space efficiency based on industry standards
Charge departments for the area they occupy, plus their share of common areas

Satisfy Reporting Requirements
Easy access to accurate square footage/square meter and usage information makes it simple to satisfy external reporting requirements. If your organization relies on third-party funding or reimbursement, the difference between estimated and actual information can translate into recovery of several thousands (or even millions) of dollars. Plus, the application's chargeback functionality ensures that each department within the organization is held accountable for its space usage and is appropriately billed.

Choose from built-in and customizable chargeback methods
Calculate room percentage for recording partial or seasonal facility usage
Provide summaries of each department's area with Departmental Room Analysis reports

Download the ARCHIBUS Space Management Module info as a PDF