CFI - ARCHIBUS Facilities Management Software - Real Property and Lease Management

ARCHIBUS

ARCHIBUS Real Property & Lease Management

Since real estate often represents an organization’s largest asset investment, it is important to recognize the cycles and trends that directly impact the financial performance of properties and develop a strategic plan that addresses these risks and challenges. As your organization makes investment decisions about its property—such as whether to purchase or lease—it needs accurate information on which to base these choices. Or, if you own buildings, you need a way to easily determine the market value of your properties. The ARCHIBUS Real Property & Lease Management application lets renters, lessors and owners record, manage, and analyze detailed real estate and lease information, allowing each party to quickly evaluate opportunities and limit risk.

Accelerates property return-on-investment by optimizing space utilization
Improves performance of leased and owned properties through financial and operational benchmarking
Generates summary reports to forecast opportunities and identify investment risks
Maximizes leasing or selling potential by comparing the market value of your properties

The Property Abstract report summarizes fundamental property information, including its assessed value, areas, and images

Review current and upcoming vacancies to better plan leasing options and opportunities. Whether it is time to expand, sell, or terminate leases, the application provides important information such as property vacancies and accurate space measurements. Calculate standards cross multiple properties, such as cost per occupant or cost per square foot or meter. The figures are derived from a consistent summary source, making it easy to compare these various criteria. The Real Property & Lease Management application gives you the power to leverage this information when negotiating leases or purchase prices.

Limit risk by using automated ticklers to warn when lease options expire, activities are due, or tenant leases are expiring
Provide detailed property abstract reports and statistical summaries
Negotiate contracts using cost history reports based on maintenance and management expenses
Locate vacant suites at a glance for future tenants

Determine how efficiently your space is being used by integrating intelligent CAD plans with your real estate database. Create occupancy plans, master lease and stacking diagrams to highlight vacant, rentable space, or to identify and reclaim space that is currently not included in any negotiated lease area. The application also helps ensure that each department contributes appropriately to property expenses. Its flexible chargeback features will proportionally distribute charges among tenants according to the area they occupy.

Document all lease-related costs and charge them to the appropriate departments or tenants
Call up a general overview of all your properties, and highlight details on outstanding issues
Track total holdings across regional and/or national boundaries, organizing properties by geographical area
Seamlessly track depreciation of property assets with the integrated ARCHIBUS Furniture & Equipment Management application

Account for all costs associated with property management and justify new expenditures. For example, you can determine projected operating costs for each owned or leased property, including any property taxes. Chargeback features let you charge departments or other entities for their proportionate share of a tax bill, based on the amount of space they occupy. Closely monitor taxes by incorporating a tax budget and projection plan with tickler reports to remind you of assessments and tax payment dates.

Ensure regulatory compliance by tracking requirements, recording compliance issues, and maintaining a record of requirements to avoid financial penalties
Record property tax expenses and prepare budgets for future tax payments
Evaluate the profitability of your properties and overall financial portfolio
Record and analyze trends of any given property for making future business decisions

Download the ARCHIBUS Real Property & Lease Management product brief as a PDF