CFI - ARCHIBUS Facilities Management Software

ARCHIBUS

ARCHIBUS Hoteling

If your organization experiences a high churn rate due to project-based activities, or if you have personnel who spend a portion of their work hours off-site, you will find significant benefits in the ARCHIBUS Hoteling application. With Hoteling, you can fully utilize existing space and reduce future expenditures by limiting the leased/owned space your organization requires. Hoteling works in conjunction with the ARCHIBUS Space Management application to efficiently use existing room, cost and chargeback information.

Optimizes space usage by taking advantage of part-time office assignments
Implements chargebacks to automate the shared costs of space usage
Integrates move activities to efficiently manage fast growth, mergers and consolidations

Reserve rooms for days, weeks, or even months at a time to accommodate temporary and part-time office assignments.

Use Space More Efficiently
Hoteling enables organizations that are plagued by space constraints to optimize their space usage by taking advantage of temporary and part-time office assignments. These assignments or schedules may be on-demand or based on changing needs.

Book a single room for an individual employee or a number of rooms for a department
Use search parameters to find appropriate available rooms to satisfy specific employee needs
Specify which employees and/or departments will occupy certain rooms

Track Time-Based Ownership and Charges
Eliminate the frustration of seeing booked space go unused. Chargeback features promote accountability among employees and departments. With Hoteling, you can schedule appropriate space for temporary or part-time employees and charge for it. Time-based ownership assignments are easily tracked, allowing you to forecast future space requirements and budget accordingly.

Reserve space for a duration of days, months or years
Schedule amenities, such as desks, chairs, and information technology for the employee who will be temporarily working in an office space
Calculate accurate chargebacks based on space usage

Manage Growth and Consolidations
Hoteling is an effective method for scheduling people in temporary space, along with required amenities, for a limited time. Employees can be temporarily scheduled into available space during periods of fast growth, mergers, or consolidations, yet easily moved when permanent space becomes available. Equipment can be moved into a room for a specified period of time. This gives you the flexibility to perform relocations according to project requirements. Throughout the entire process, space chargeback information can be retained.

Strategically plan for future space acquisitions or disbursements
Ensure that furniture, equipment, and supplies are always available during relocations
Assign costs based on equipment usage
Quickly identify available room types and locations based on your booking requirements

Download the ARCHIBUS Hoteling Module product brief as a PDF