CFI - ARCHIBUS Facilities Management Software - Furniture and Equipment Management

ARCHIBUS

ARCHIBUS Furniture and Equipment Management

Effectively managing physical assets, such as furniture and equipment, is vital to maintaining the financial health of an organization. Yet trying to track the changeover or churn of assets and staff while keeping an eye on costs and record-keeping can often seem overwhelming. The ARCHIBUS Furniture & Equipment Management application is an AutoCAD®-based solution that helps you take control of moves, adds, changes, and more, so you can minimize costs and maximize productivity.

Executes moves and adds efficiently to reduce unnecessary churn and its impact on organizational productivity
Facilitates trial layouts for analyzing various move options before executing them
Assigns and manages asset ownership to increase accountability and reduce life cycle costs
Reduces the need for write-offs by tracking the location and depreciation of assets

Track nomenclature and value of your assets and equipment using bar code tags and mobile devices.

Make Smooth Moves, Adds, and Changes
Efficiently execute relocation plans with minimal disruption and help consolidate expensive ad hoc moves. Create move orders with detailed instructions, generated from trial layouts to distribute to move personnel.

Generate move orders for all employees in a department with a single action
Depict old and new moving locations using CAD drawings
Identify and monitor the departments that request the most moves and reorganizations

Visualize Efficient Layouts
By rearranging layouts of your CAD floor plans, you can compare move requirements for various layouts to determine the most effective option. Because your furniture and equipment information is connected to your drawings, new layouts are instantly updated in the database to reflect accurate floor plans.

Link CAD drawings with asset information
Generate and compare trial reports on sample layouts
Determine whether existing resources support various layouts by linking drawings to other facilities and infrastructure information

Understand Asset Usage
Knowing how furniture and equipment is currently being used enables you to better allocate resources and proactively manage organizational churn. Compare survey audit results to inventory records, and then correct discrepancies by updating inventory tables and drawings to match the survey.

Assign furniture and equipment use according to department and division
Track individual assets, sets of related assets, or both, and add details as necessary
Link graphical representations to alphanumeric records

Easier Collection, Easier Access
Gathering asset inventory information can be tedious and time-consuming. Speed the process with built-in survey forms and bar-coding capabilities. Quickly compare actual asset location to the current location as listed in your ARCHIBUS database. Upload new field survey data to the database to maintain an accurate inventory count and valuation. If you discover damaged equipment, scan it to access its warranty or service information.

Use either alphanumeric or code values for fast, flexible, and accurate data collection
Track furniture and equipment inventory and valuation, which can be shared with financial applications
Assign partial or full asset value to cost centers

Plan Your Budget
Easily create budgets for individual projects, cost centers, or the entire organization. You can also make better decisions about expenditures and continuously track asset depreciation and value to help you decide whether to repair, replace or redeploy equipment. Easily evaluate "buy versus lease" alternatives to determine the most costeffective option for your needs.

Meet your organization's specific reporting requirements by choosing among multiple depreciation methods
Evaluate your overall physical asset portfolio to optimize insurance coverage
Store warranty information on high-value equipment to control maintenance and repair costs
Manage your lease contract renewal process to avoid lapses or penalties
Make adjustments for shared assets and reassign surplus assets

Download the ARCHIBUS Furniture & Equipment Module product brief as a PDF