CFI - ARCHIBUS Facilities Management Software - Building Operations Management

ARCHIBUS

ARCHIBUS Building Operations Management

If you are responsible for maintaining your organization’s facilities and infrastructure and are under pressure to perform increased workloads with dwindling resources, or if you work with outsourcing partners, then you need the ARCHIBUS Building Operations Management application. It provides fast, easy access to critical facilities information so you can cost-effectively manage on-demand work and preventive maintenance. Track all maintenance tasks to better allocate time and resources for future jobs. Ultimately, you gain more control over your workload instead of letting it manage you.

Improves internal and outsourced service providers' performance by prioritizing tasks and avoiding work backlogs
Enables evaluation of work order requests to optimize labor/materials and minimize operating costs
Simplifies the work forecast and budgeting processes by easily accessing historic data
Tracks preventive maintenance programs to validate expenditures and comply with internal standards or regulatory mandates
Maximizes customer satisfaction through Web-based processes
Provides condition assessment capabilities

Keep track of spending by graphically comparing
actual to budgeted costs

Manage Work Volume
Status reports let you follow the progress of multiple work orders from start to finish. Easily choose to approve or reject work requests, change an order's status, and prioritize the workloads. You can also manage heavy backlogs of uncompleted
maintenance requests, move them back on track, and coordinate preventive maintenance schedules with on-demand work.

Check on work being currently performed, maintenance scheduled for a specific date, and uncompleted orders that need rescheduling
Assign available resources by consulting an updated parts inventory
Identify maintenance or equipment deficiencies by sorting work by problem, cause, equipment, or location

Minimize Operating Costs
Prolong the life cycles of your equipment by implementing preventive maintenance systems and procedures. By tracking accumulated repair and maintenance costs, you can then determine whether it is more cost-effective to repair or replace aging equipment. Develop actual cost-tobudget comparison reports on preventive maintenance activities to pre-empt budget issues.

Schedule regular preventive maintenance procedures
Eliminate costly duplicate efforts, such as needlessly sending two craftspersons to do the same job
Evaluate equipment and craftsperson performance

Learn from Experience
Maintaining an easily accessible maintenance history makes it easier to forecast future operating costs and capital budgeting. Review and summarize work histories, analyze labor usage, and generate cost expenditure reports. Determine the root cause and frequency of equipment failures and downtime, so you can focus on preventive measures.

Prioritize capital planning via condition assessment activities
Analyze the value and performance of your equipment
Review labor usage and trends
Document common causes of equipment breakdown and mean time between failure statistics
Generate cost expenditure reports by building, department, or cost center for future reference

Respond Quickly to On-Demand Work
By tracking detailed information on your equipment assets, including location, usage, parts, warranty, and service information, you can confidently assign the appropriate resources to the job. Automatically debit your parts inventory with the parts consumed during the work day, and identify reserve parts for on-demand and preventive maintenance work. Tracking the status of repair work allows you to maximize productivity and resolve backlog issues.

Issue automated work orders to help assign, track, report, and analyze problems
Identify substitutes for out-of-stock parts
Allow craftspersons to record their work through easy-to-use dialog boxes via handheld devices
Enable on-the-spot work scheduling during condition assessment tours

Comply with Regulatory Requirements
Reduce the threat of heavy fines and employee accidents. Flexible data collection helps satisfy the regulatory requirements of various agencies. You can also record safety maintenance requirements and establish preventive maintenance procedures
that document steps required for compliance.

Collect data pertinent to life safety and environmental requirements (such as those needed for EPA and OSHA)
Track equipment lockout or tagout status
Document equipment performance history

Download the ARCHIBUS Building Operations Management Module product brief as a PDF